Grant Writer / Manager

Project: Grant Writing/Grants Management
Position: Contractor
Pay Rate: $40-$45/hour, depending on experience

About Us

The Diasporic Vietnamese Artists Network’s mission is to promote the voices and stories of the Vietnamese diaspora by cultivating a community of writers, poets, and artists, and connecting their work to readers, audiences, and diasporic communities around the world.


Grant Writing

  • Prepare proposals, determine concept, gather and format information, write drafts, and obtain approvals from program leads and DVAN executive leadership
  • Gather proposal information by identifying sources of information, coordinate submissions and collections, assess alignment with DVAN’s mission and programs, and identify and communicate risks associated with proposals
  • Develop proposal by assembling information, including project nature, objectives, outcomes, deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation
  • Conduct funder research and create funder profiles for DVAN team prior to funder meetings to understand funder priorities and interests, and potential alignment with DVAN mission, strategy, and programs
  • Write, revise, and edit drafts, including executive summaries, conclusions, and organization credentials
  • Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, review, approval, and transmittal.
  • Enter, monitor, and track grants data
  • Improve proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate language
  • Identify and clarify opportunities and needs, analyze requests for proposal (RFPs), attend strategy meetings and make recommendations based on RFP analysis
  • Collaborate with program managers and project leads; define key data required for grant applications and proposals and socialize with stakeholders, including program leads; provide proposal status updates to DVAN leadership in review meetings.
  • Collaborate with the Business Development and Fundraising teams regarding proposal applications
  • Research funding sources and develop relationships with external stakeholders, including literary and arts organizations, nonprofit organizations, grantmaking institutions and foundations, cultural institutions, program officers, and seek funding to support DVAN mission, programs and projects
  • Cultivate contacts to increase DVAN’s network of potential partners, donors, volunteers, and stakeholders
  • Participate in regular check-ins with internal stakeholders and functional leads, including program managers, Communications, Finance, Business Development and Fundraising teams to ensure alignment across the organization
  • Provide and maintain action item updates to DVAN leadership and stakeholders
  • Depending on experience, the Contractor may need to manage a team of staff, including support staff, interns, and other professionals working on grant writing. This includes delegating tasks, managing schedules, and providing feedback and support as needed.

Grant Management

  • Manage full life cycle of grants in DVAN’s portfolio
  • Collaborate with DVAN Finance team and program/project leads to craft budget proposals and budget narratives that align with the grant proposals written; monitor grants awarded to ensure implementation is aligned with proposal throughout the duration of the grants and communicate any significant changes to funders in a timely fashion; complete grant reports
  • Work with DVAN program team members on establishing impact metrics and tracking impact data to inform storytelling and narratives embedded in grant proposals
  • Work with DVAN executive leadership team on overall grants strategy and grants management in alignment with DVAN’s long-term vision and strategic plan for both impact and financial sustainability
  • Serve as project manager for the DVAN grants team to allocate team time and resources accordingly and ensure a sustainable work flow and pacing amidst competing deadlines and priorities.


  • At least five years of grant writing experience
  • At least three years of experience managing grant lifecycles
  • Exceptional writing, communications, and interpersonal skills
  • Strong organizational skills and attention to detail
  • Ability to work independently and collaboratively, manage multiple projects, and be self-motivated
  • Experience in the nonprofit sector
  • Passion for arts administration and arts advocacy

How to Apply

Send all inquiries and job applications, including cover letter and résumé to [email protected].